Peculiarities of Writing Grant Papers

Depending on the academic discipline, grant papers are written in different ways. Those produced in humanities differ from those created in sciences. Still, there are the features that are common for all grant papers. This guide will help you realize how to produce top-notch pieces of writing in any academic discipline.

It is necessary to state that grant writing is rather complex in nature and, therefore, you may encounter some difficulties during the writing process. If you succeed in producing a powerful grant proposal, you will get the board’s approval meaning you will get an opportunity to receive funding for your project. In case you fail to craft a good paper, you will need to wait till the next funding program.

If you have firm intentions to get funding for your project, you should take your grant paper seriously. You have to make certain that your piece of writing will be completed on time. Some applicants are afraid of being rejected by the funding companies due to the fact that those regularly get a huge number of proposals. Nonetheless, you should give it a try. Besides, if your previous project won grant, it is highly possible that you may be lucky again.


Before Starting Writing

Determine Your Purpose and a Chief Idea

First, you should identify the purpose of your paper. Respond the following questions to make the process easier:

Then, ponder over the chief idea of your scholarly work. Consider answering the queries presented below:

Once the purpose of your academic paper and its chief idea are detected, you should start searching for funding companies.

How to Write a Grant Proposal: Chief Points

How to Write a Grant Proposal: Chief Points (mobile)

Writing a Worthy Grant Proposal

Target Audience

A large number of academic programs hire the reviewers specializing in the fields of study which grants are usually written in. Thus, when creating your paper, remember that you are addressing the specialist who is aware of the basic data about your subject.

Bear in mind that the majority of readers are lazy meaning they will not read mediocre writing projects. Thus, ensure to stick to the provided guidelines to provide readers with the piece of writing which they expect to deal with.

Depending on the structure, format, and content of your proposal, the board will decide whether it deserves funding or not. It means that you have to write your paper cogently. Additionally, try to foresee the questions you may be asked by the board members and respond to them. When reading one’s proposal, reviewers may pose the following queries:

  1. What will we find out after reading this project?
  2. Why is it worth our attention?
  3. How can we be sure that the conclusions are credible?

Remember to give answers to these questions in your work. Additionally, you should know that reviewers may read just some sections of your paper, e.g. an abstract, methodology, etc. Make certain that all chapters of your proposal are clear.


The style your grant is created in will tell the board a lot about you. When scrutinizing your paper, the reviewers will understand what kind of a researcher you are. Your work will let them understand whether you are responsible, diligent, and capable of investigating the subject thoroughly. Remember that though your proposal has to be based on previous research, your own ideas and suggestions have to be presented as well.

Devise a General Proposal and Plan a Budget

Usually, those applying for a grant, address different organizations to get funding. In such a case, it is reasonable to create the so-called general proposal (also known as a white paper) and plan a budget. Your proposal should highlight the key idea and goal of your scholarly project so that readers understand what they are dealing with. Note that before sending your proposal to various programs, you should customize it to the provided specifications.

Arranging Your Proposal

Different funding organizations impose their own requirements for proposals. Still, some features are common to all proposals. They are:

Some features are common to all proposals
Some features are common to all proposals (mobile)

Arrange your work properly so that it is comprehensible. Break the text into sections by means of headings. If your proposal is lengthy, compile a table of contents with headings and page numbers.

Title Page

It should contain a clear title, names of researchers, educational establishment, name and address of the funding company, date, amount of money requested, and signatures of the university staff supervising the proposal (if needed). The majority of funding organizations have their own specifications for title pages. Hence, ensure to meet them.


Its main function is to help readers make their final suggestions concerning your project. This section should present the chief components of your research project and be written in the present tense. The majority of abstracts highlight: general and specific objectives, research methods, and importance of the study. Be precise when producing your abstract.

Introductory Section

This chapter should be focused on the central items of your proposal such as a thesis statement, goals, and importance of your research. When describing the matter you are going to tackle, you should provide the basic data about it and state the pertinence of your research. What is the difference between your study and those conducted before? Do you intend to use innovative research techniques? The presented objectives should determine the expected research findings and fit the problems highlighted by a thesis statement. Mind to present the chief goals only. Additional objectives should be provided in the discussion section.

Literature Review

It should highlight the works and projects which you have referred to when exploring your topic. Make certain your literature review includes only pertinent data.


This is the central section of your proposal which may include several sub chapters. It should provide detailed information about the matter under consideration. It should highlight the research purpose, hypothesis, research processes and techniques, variables and results, assessment and restrictions of the conducted research.

In this section, you have to answer all the queries posed by the board. Each aspect of your project has to be clear so that the board do not get confused about anything. You need to clearly explain what approaches you have applied to researching the issue and why. In addition, remember to state the reasons for referring to specific theoretical concepts and notions. Prove the validity of your study and explain why the used methodology is beneficial in terms of examining the very topic.

Revise Your Piece of Writing

Preparing a top-flight piece of grant writing takes much time. In order to complete the project on schedule, you should begin working on it as soon as possible. Besides, if you finish your writing project earlier, you will have enough time to ask some of your colleagues to read it and express their opinion about it. Note that you may address the experts specializing in specific areas to make the process of preparing your proposal easier. For instance, you may ask a statistician to aid you to review tour methodology unit. You should not be ashamed of turning to professionals for assistance with some parts of your proposal. Many universities offer their students help with grant writing.

Ask those reading your work whether its sections are clear and connected logically. The questions given below will help you make a proper revision:

Some funding companies provide the evaluation criteria which they use when dealing with proposals. Make sure those reviewing your piece of writing are aware of these standards.

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